Pricing
One price per participant. Every staff login included.
You pay for the people your center serves, not the people who work there. No seats, no percentage of collections, no per-claim fees. Move the slider to see your price.
Care
Clinical, operations and compliance. Keep your current billing setup.
$7
per enrolled participant per month
- For 120 participants
- $840/mo
- Billed yearly
- $10,080
- Per attended day
- $0.54
- Onboarding
- Included
- IDT assessments and the DHCS 0020
- Kiosk attendance, leaves and ERS
- Vitals, flow sheets, MAR, meals
- Transportation routing
- Title 22 deadlines and audit packets
Care + Billing
RecommendedEverything in Care, plus TARs, claims, 837I and 835 posting.
$12
per enrolled participant per month
- For 120 participants
- $1,440/mo
- Billed yearly
- $17,280
- Per attended day
- $0.92
- Onboarding
- Included
Everything in Care, plus
- TARs on each plan’s own form
- Coverage gaps and utilization
- Claim checks and 837I batches
- 835 matching and posting
- Denials, aging and payments
Several centers
For operators running three or more CBAS sites.
Volume
priced on combined census
- Care or Care + Billing at each site
- One contract and one invoice
- One onboarding lead for all sites
- Each center’s data kept separate
- Payer forms added for your plans
Census is counted on the 1st of each month. Per-day cost assumes 3 attended days a week.
On every plan
What you never pay extra for
- Every staff login
- Every department, every driver, every part-time therapist. We never count seats.
- A signed BAA
- With field-level encryption on identifiers, two-factor sign-in and a full audit log.
- A 99.9% uptime commitment
- Hosted in the US with daily encrypted backups. If we fall short in a month, you get service credits.
- Rule and form updates
- When a plan changes a form or a rule, the update ships to you. No change orders.
- Your data, any time
- Audit packets, spreadsheet exports, and a complete export if you ever leave.
- People who know CBAS
- Text and email support, Pacific time, from people who know what a TAR is.
- No cut of collections
- No percentage of what you collect and no per-claim fees, on any plan.
Compare plans
Everything, plan by plan
| Feature | Care | Care + Billing | Several centers |
|---|---|---|---|
| Intake and enrollment | |||
| Referral pipeline and metrics | Included | Included | Included |
| Admission, insurance, physicians, ICD-10 diagnoses | Included | Included | Included |
| Roster-wide Medi-Cal eligibility (MSE) | Included | Included | Included |
| CDA 7000 participation agreement | Included | Included | Included |
| Care planning | |||
| IDT assessments by discipline | Included | Included | Included |
| DHCS 0020 with signatures by role | Included | Included | Included |
| Goals library, MDT meetings, automatic renewals | Included | Included | Included |
| Title 22 deadline tracking | Included | Included | Included |
| Daily operations | |||
| Kiosk check-in, attendance, leaves, ERS | Included | Included | Included |
| Transportation grouping, stop order, pickup times | Included | Included | Included |
| Vitals and flow sheet stations | Included | Included | Included |
| Medication orders, MAR, physician orders | Included | Included | Included |
| Meals, nutrition assessments, CACFP 52 | Included | Included | Included |
| Activities, participation, group notes | Included | Included | Included |
| Incidents and change in condition | Included | Included | Included |
| Department workstations, photo wall, ID badges | Included | Included | Included |
| Compliance and reporting | |||
| Care-gap alerts | Included | Included | Included |
| Audit packet export (ZIP or PDF) | Included | Included | Included |
| MSSR, attendance and operational reports | Included | Included | Included |
| Audit log and signature records | Included | Included | Included |
| Authorizations and billing | |||
| TAR tracking on Health Net, Anthem, Molina, L.A. Care forms | Not included | Included | With Billing |
| Utilization limits and coverage-gap report | Not included | Included | With Billing |
| Claim checks before submission | Not included | Included | With Billing |
| 837I batches and clearinghouse SFTP | Not included | Included | With Billing |
| 835 matching and posting, PDF remittances | Not included | Included | With Billing |
| Denials, A/R aging, payments | Not included | Included | With Billing |
| Security and service | |||
| Unlimited staff logins | Included | Included | Included |
| Two-factor, signing step-up, encrypted identifiers | Included | Included | Included |
| Business Associate Agreement | Included | Included | Included |
| 99.9% uptime commitment | Included | Included | Included |
| Import and live training | Annual: included | Annual: included | Included |
| Text and email support | Included | Included | Included |
| One onboarding lead across centers | Not included | Not included | Included |
| Volume pricing | Not included | Not included | Included |
Switching
What the first month looks like
You don’t stop the center to switch software. The floor moves first, care plans follow as they come due, and billing runs side by side for one cycle.
01 · Week 1
Import and set up
We import your roster, payers, authorizations and staff, and set up departments, permissions and your plans’ forms.
02 · Week 2
The floor goes live
Check-in, charting stations, the MAR and transportation switch over. Each department gets its own live training.
03 · Weeks 3–4
Care plans move over
Assessments and 0020s move into BTBCare as they come due, so nobody re-types a plan that is still current.
04 · First billing cycle
Bill side by side
Build the month’s claims in BTBCare next to your current process, compare them, then switch.
FAQ
Pricing questions
What counts as a participant?
Anyone enrolled (active) on the 1st of the month. Referrals, discharged participants and staff don’t count. The minimum is 50 participants per center.
Is there a long contract?
Month-to-month can be cancelled with 30 days’ notice. Annual is billed yearly in advance and costs less per participant.
What does onboarding include?
We import your roster, payers and authorizations, set up your plan forms and departments, and train each department live. It is included on annual plans and is a one-time $1,500 on month-to-month.
Are there clearinghouse or per-claim fees?
Not from us. You keep your own clearinghouse arrangement, and we don’t add anything per claim or take a share of what you collect.
Can we start on Care and add billing later?
Yes. Upgrade whenever you want; the price change is prorated from that day.
Can we try it first?
We run a 30-day pilot on your own roster. If it isn’t the right fit, you don’t pay for the pilot.
We operate several centers.
Each center is priced on its own census, and from three centers up we offer volume pricing, one contract and one onboarding lead for all of them. Talk to us.
Try it on your own roster for 30 days
We set up a pilot with your participants, payers and departments. If it isn’t the right fit, you don’t pay for the pilot.